CTE_SETUP: Setting Up the Integration with SAP Concur

Depending on your system setup and add-on installation, you can link this system to SAP Concur Travel & Expense and/or SAP Concur Invoice.

We have prepared guided activities (wizards) to help you set up the integration. Use transaction CTE_SETUP to call up the Setting Up the Integration with SAP Concur screen, where you’ll find all activities that you previously selected for your integration.

System
This is the starting point from where you can set up the actual connection between the systems.
Choose Create Connection if you’re setting up the connection for the first time or Change Connection to modify your settings. The Setting Up the System Connection wizard will open and lead you through every configuration step.
Employee (only available for HCM add-on)
Helps you configure all related travel and expense data.
Cost Object Types (only available for FIN add-on)
Use these wizards to export cost objects of the different cost object types. You need them to assign expenses to the cost objects and to post your expenses accordingly.
Cost Center
Internal Order
Network
Network Activity
Sales Order Item
Maintenance Order
Production Order (for PP – production planning)
QM Order
Project WBS Element (Work Breakdown Structure)

Financial Posting (only available for FIN add-on)
Includes cash advances and expense reports, and also invoices – if you have the Invoice add-on.
For expense reports, you also have the opportunity to enable credit cards that are billed to the employee but paid by the company (Individually Billed Company Paid). To ensure PCI compliance, Concur provides SAP with a token instead of the credit card number. The card number itself is never stored in the SAP system. When the number is needed for the payment run, create an SAP certificate by using the Generate Certificate button. With this certificate, the card number can be encrypted by Concur. The credit card number can then only be decrypted by the SAP system, if the certificate was generated successfully and the client credentials were specified in the Setting Up the System Connection wizard.
In addition, you can allow the import of attachments assigned to expense reports. After the expense report was posted successfully, any attachments that were appended to the expense report are retrieved by the system and added to the financial document.

Invoice (only available for Invoice add-on)
Vendor
Allows you to export SAP vendors to the Concur system.
Purchase Order
Allows you to create purchase orders in the Concur system. Note that purchase orders can only be configured if vendors already exist.

The following functions are used for all export activities:

Dedicated Object Settings: Not required for all export definitions and used, for example, for the Employee ID or Vendor ID selection.
Field Mapping or Cost Object Hierarchy: Used to map the SAP fields to the Concur fields.
Phased Rollout: Allows you to select certain objects to be exported to the Concur system.
Automatic Export: As opposed to a manual export, the automatic export option ensures that all relevant objects are exported to the Concur system as soon as they are changed in the SAP system. You can also set an export start date for time-dependent objects.

Important: Before you can start setting up the integration with SAP Concur, ensure that the necessary client SSL certificates are installed. More information on which certificates are needed and how to install them can be found in SAP Note 2914977 – FAQ: Concur Certificates, Authentication, and Connectivity.

Navigating on the Setting Up the Integration with SAP Concur Screen

By double-clicking a cell, you are directed to the following screens:

System Key, RFC Destination and Default Language – leads you to the Communication Monitor.
Empty cell (no traffic light icon) – leads you to the appropriate wizard with which you can set up the respective activity.
Cell with green traffic light icon for all Export activities (master data) – leads you to the manual export screen.
Cell with green traffic light icon for all Import activities (Financial Posting, Payroll, Funds/Grants Management) – leads you to the Concur Documents screen.
Cell with yellow traffic light icon indicating you need to verify your client credentials – leads you to the System Setup wizard so you can adjust the credentials.
Cell with yellow traffic light icon indicating that a certificate is missing – leads you to the Generate Certificate screen.

Alternatively, you can also place the cursor in a cell and right click your mouse to view all available navigation options.

Deleting a Connection

You can delete system connections that you have created from the Setting Up the Integration with Concur screen.

To delete a connection where no data has been replicated, simply highlight the system connection and choose System -> Delete Connection.

If you’ve already imported or exported objects, you must first delete all active integration activities before you can delete the connection. To delete an integration activity, highlight the system connection and choose, for example, Payroll -> Delete Import or Cost Center -> Delete Export.

Keep in mind that all imported/exported data will also be deleted! Therefore, before you delete a system connection, ensure that ALL Concur documents completed the feedback loop. This means that the documents have the status obsolete or confirmed or that they are new and no acknowledgement has been sent yet.

Caution: If the feedback loop is not completed, inconsistencies in the Concur system are very likely to occur, and you will no longer be able to reimburse expenses!

If you’ve created an SAP system copy for which you want to delete the connection with Concur, you can proceed with the deletion as the original documents must be handled in the original SAP system and not in the copy. The Concur documents are not affected by this deletion.