When you transfer time sheet data to Controlling (CO), you trigger CO internal activity allocation.
You can use report RCATSTCO to post approved (processing status 30) or released (processing status 60) time sheet data in CO. The report transfers the records from the interface table CATSCO to CO and generates CO documents.
If required, you can run several transfers in parallel. If you do this, note the following:
- If you select by personnel numbers only, the report locks the selected personnel numbers in CATSCO. The report locks up to a maximum of 100 personnel numbers. If you select more than 100 personnel numbers, the report locks the whole of CATSCO, which means you cannot run any additional parallel transfers.
- If you select by date only, you can enter different periods for each transfer. These different periods must not overlap however. If the report selects more than 100 workdays with time sheet data, it locks CATSCO. Additional parallel transfers are then no longer possible.
- If you select by personnel number and date, the personnel numbers you select have priority over the dates. In this case too, you can select a maximum of 100 personnel numbers before CATSCO is locked completely and you are no longer able to run additional parallel transfers.
If you change a record in the time sheet once it has already been transferred, the system generates a cancelation record in the interface table. The report then posts this record as either a cancelation record or a negative record in CO. This depends on whether or not you summarize the time sheet records before they are transferred. If you do not summarize the records, the cancelation record is posted as a cancelation record. If you do summarize the records, the cancelation record is posted as a negative record.
Integration
Depending on your settings in the Fill CO Documents Customizing step, the report generates one CO document per transferred record, or combines or summarizes several records in one CO document.
Activity allocation in CO can be triggered indirectly, that is without you explicitly transferring the time sheet records to CO. This may be the case if you transfer data to another component. Confirmations in Logistics trigger activity allocation in CO, for example.
Prerequisites
You require authorization for the Enter Activity Allocation transaction (KB21).
Selection
- Select the data you want to transfer to CO, according to personnel number, date, or document number.
- If you do not want the current date to be the posting date of the transferred records, enter a posting date in the relevant field.
- If you schedule the report as a background job, select Ignore warnings. Then the report posts the data even if it causes warnings to be issued. The report displays these warnings in the log once the transfer is complete. If you do not select the Ignore warnings field and the report issues a warning during transfer, the data is not posted. In this case, you must postprocess the relevant data in the time sheet and then run a repeat transfer.
Output
After transferring the data to CO, the report generates a log. The log shows which records were posted successfully. If errors occured, you must postprocess them in the time sheet.
