RSSOSOSTSTAT: Overview of Send Requests

The program displays send requests that are being sent, or have already been sent by using SAPconnect, according to the selection criteria. In this transaction, a send request always contains just one recipient (unlike the technical definition of a send request in the context of Business Communication Services (BCS), where a send request combines sending a document with all recipients).

This means that a document sent to multiple recipients at the same time appears multiple times in the Send Requests overview (one entry for each recipient). This enables recipient-specific administration of the send requests; for example, renewed sending of a message to a recipient if an error occurred during the first attempt.

Settings

The display and the selection criteria can be configured on a user-specific basis. By choosing Settings -> User Settings, you can select which settings are held when the transaction is exited.

A list layout can also be saved (column selection, sort criteria, filter criteria, and so on) by choosing Choose Layout.

Selection in the List

Most functions relate to the list entries selected. You can select entries either by using the button on the left-hand side of the list or by using the mouse (by selecting several rows and columns).

Selection Screen

Choose the required time period (send date and send time) in which the messages were sent.

The selection can be restricted further by specifying the sender and send method. In the Sender field, you can enter user names and user groups. If a user group is entered, all users are selected that have this group entered in their user master record (transaction SU01 -> User Group for Authorization Check), or that are assigned to this group (transaction SU01 -> Groups).

If a user is only allowed to select send requests of particular users or groups, he or she can use transaction SOSG to do so. This transaction corresponds to transaction SOST but makes additional authorization checks. A user does not need the authorization ADMINISTRATOR in the authorization object S_OC_ROLE to use this transaction. The authorization for selecting users or groups in transaction SOSG is controlled by the authorization object S_OC_SOSG. For more information, see the documentation about this authorization object. In transaction SOSG, if a user chooses the input help for the Sender field, only those users and groups are displayed for which the user has display authorization.

Also select the relevant send status for the send requests that you want to display:

Waiting
- The message was sent by the user and is in the queue. It will be processed with the next SAPconnect send process and sent to the recipients.
With Errors
- The send request encountered an error.
Sent
- The message has left the SAP system. So far, it is unknown whether the recipient received the message or not. This corresponds to the status In Transit in the SAPconnect administration.
Transmitted
- The message reached the recipient, or there is no status expected for the message. This corresponds to the status Completed in the SAPconnect administration. Transmitted can only be selected if Sent is also selected.
Other (STATSET)
- You can choose ‘Other…’ to select other statuses. This pushbutton is only active if ‘Waiting’ has been selected, since it is an interim status that is closely connected to the ‘Waiting’ status. The following statuses are available to you:
  - No entry in the queue
  - Send in the future
  - Waiting for retry
- Here, the statuses ‘Send in the future’ and ‘Waiting for retry’ can only be selected as pairs. In transaction SOSB this button is not shown by default. In this case, all three statuses are selected and shown as regular waiting send requests. To display the status, click the status icon.

The selection criteria can be changed at any time. The list is updated when you choose Execute (or Refresh).

The Close pushbutton on the selection screen, or the pushbutton Hide Selection Screen on the application toolbar are used to hide the selection screen. The pushbutton Show Selection Screen displays the selection screen again. The setting is held after the transaction is exited, depending on the user settings.

Status String

You can show or hide the status string by choosing Settings ->Status String On/Off. The setting is held after the transaction is exited, depending on the user settings.

If the relevant fields on the selection screen are filled, the following values are displayed in the status string: Number of send requests displayed, number waiting, number sent, number with errors, send method, sender. The number sent is the total of Sent and Transmitted.

List Fields

Status
- Displays the send status. By clicking an icon you can display the status text of each send request. You can branch to the send history and to the long text of the status.
Send Method
- Displays the send method (fax, Internet, and so on). Double-click to display details about a send request.
Document Title
- Double-click to display details about the send request.
Sender, Recipient
- Double-click to display details about the sender or recipient.
Send Date, Send Time
- Date and time at which the user sent the message (double-click to display details about the send request)
Msg (message number)
- The current status code of the send request. A dialog box with the status message is displayed when you click this field. You can branch to the send history and to the long text for the status.
Status Text (not displayed by default but can be shown or hidden by choosing Status Text).
- Displays the short text for the send status. This is the same text that is displayed in a dialog box when you click status icon (double-click to display the long text).
Node (not displayed by default but can be added by choosing Choose Layout).
- Displays the SAPconnect node that was used to send the message. If the message has the status Waiting, this field is empty.
- Double-click to branch to the maintenance dialog of the node.
Size (not displayed by default but can be added by choosing Choose Layout).
- Displays the total size of the document including attachments.

Send Request
- Repeat Send (RESEND)
  - The selected send requests are sent again.
  - If you selected your own user name in the selection criteria, and if only one send request was selected in the list, you can change the recipient before you send the message.
  - The restriction to your own user and the selection of a send request is not valid if the parameter SOST_REC_CHANGE in SXPARAMS is set to X.
- Start Send Process for Selection (SPSEL)
  - The SAPconnect send process is started for the send requests selected in the list. Only these are sent.
- Inform Sender (MAIL)
  - The senders of the selected send requests receive a generated mail indicating the status of the send requests.
- Set Definitive Status (SETSTA)
  - Used to switch the status of send requests (for e-mails, in particular) from Sent (not Transmitted) to OK (Transmitted). They receive the same status as send requests for which SAPconnect does not expect confirmation of receipt for Internet mail is set in the SAPconnect administration (transaction SCOT). The status of these send requests changes from In Transit to Completed in the SAPconnect administration.
- Display Document (SHOW)
  - The selected document is displayed.
- Display Send History (HIST)
  - The send history for the send request is displayed. The current status is selected.
- Display Trace (TRAC)
  - You branch to the trace catalog, from which the trace entries for the selected send requests are displayed.
- Delete (KILL)
  - The selected send requests are deleted. Note the following: If a send request is still in the queue, first it is deleted from the queue. It is also deleted from the list and is no longer displayed. By choosing Goto -> Deleted Send Requests, you can put send requests back in the list. Deleted send requests are no longer displayed in the status display of the SAPconnect administration. The send information for the send request is not, however, deleted from the database. A sender can use this data to follow the transmission of a document. This data is part of the send request document for which references may still exist (for example, the document may exist in an SAPoffice folder, or it may have been linked to an application object by sending application). The SAPoffice reorg data is not deleted until all references for a document have been deleted. Only then can the send requests no longer be displayed in the send requests overview, which means that the send requests also disappear from the list of deleted send requests.

Edit
- Refresh
- The display is refreshed and the status of the send requests displayed is updated.

Goto -> Deleted Send Requests
- Deleted today (DELETED)
  - The send requests deleted on the current date are displayed and can be restored.
- From Selection Screen (ALLDELETED)
  - Select which deleted send requests you want to display.

Settings
- Status String On/Off
  - The status string is shown or hidden.
- User Settings
  - Choose which settings or views are to be retained after the program is ended. The system default is used for values that are not set (every send status selected apart from Transmitted; selection screen and status string displayed).

Utilities
- By default, the following functions are available in transaction SOST only:
- Start Send Process (SNDP)
  - The SAPconnect send process can be started manually (as in SAPconnect Administration). By default, this function is available in transaction SOST only.
- Trace (TRACESET)
  - Sets the SAPconnect trace and displays all existing traces (as in the SAPconnect administration)
- Send Jobs (JOBS)
  - Overview and maintenance of jobs for the send process (RSCONN01)
- General Parameters (SXPARAMS)
  - Maintenance of table SXPARAMS (general SAPconnect parameters)
- MIME Settings (SETMIME)
  - Settings for saving MIME versions (report RSCONN06)

Generally available:
- Information
  - Displays this documentation
- Legend
  - The meaning of the status icons is explained.

Application Toolbar

Hide Selection Screen/Show Selection Screen
- Hides or displays the selection screen.
Refresh
- Refreshes the display and updates the status of the displayed send requests.
Choose Variant (VARI)
- Displays a dialog box for selecting a variant for the selection screen. You can create variants in transaction SE38 with the report RSSOSOSTSTAT. The overview of the send requests can be started directly from this selection dialog with transaction SOSV.
Program Documentation
- Displays this documentation

Pushbuttons in the list

Display Document
Display Send History
Display Trace
- Repeat Send
Delete Send Request
Set Wait Time (also not active in SOST by default; function code SETWAIT)
- You can set the time from which the send process creates a waiting message.
Start Send Process for Selection
- Here you can both start the send process for the selected send requests (a dialog box appears first), and also use the selection dialog box to start the send process.

Context menu

Depending on the column position, the following functions are offered in the context menu (secondary mouse button), in addition to the ALV (ABAP List Viewer) standard:

Columns Status, Msg and Status Text
- Long Text of Send Status
Other columns
- Display Send History
- Display Trace
- Display MIME Representation (MIME)
- Display the MIME version of the document (if available)
- Repeat Send
- Delete Send Request