If your profile settings specify that time sheet records undergo an approval procedure, you use an approval report to approve or reject the records.
Time sheet records must be released for approval. You can then approve or reject the released records using the report RCATSC01. The report writes the approved records to the interface tables of the relevant target components where they are ready for transfer to the target components.
Integration
For an accessible alternative to this report, you can use the Approve Working Times report.
Selection
Select the data you want to approve according to the date and the master data assignment of the employees.
If you only want to process released records, select the appropriate option. The report then only displays days and personnel numbers for which released records exist.
If an approved or rejected record exists in addition to a released record for a particular day, this is also displayed.
If you want an overview of all personnel numbers and days within the selection period, even when no data exists for individual personnel numbers or days, select the All days and personnel numbers field.
If you reject a record and want a notification of rejection to be sent automatically to the person who entered the data, select the relevant field.
You can transfer records to Human Resources immediately following approval using this report.
If you want to customize the list output, you can create a display variant and save it in the report.
If you want to compare the target hours with an employee’s actual, recorded working hours, you must specify the criteria according to which the report is to determine the target hours.
Specify whether the report should determine the target hours from the employee’s daily work schedule, from a time type, or using an SAP enhancement.
- If you want there to be a degree of tolerance for target hours when they are exceeded or they fail to be completed, specify the appropriate values.
- If you want hours recorded in HR (and not in the time sheet) to be deducted from the target hours, select Subtract HR hours.
Output
Once data record selection is complete, a three-node hierarchy list output appears. To process the records, you can choose any of the three hierarchy levels. When you choose one of the hierarchy levels, the report approval view appears.
- If you want to display all selected records in the approval view, choose the hierarchy level Persons from (date) to (date).
- To display all records for one personnel number, choose the relevant personnel number.
- To display all records for one personnel number for one specific day, choose the relevant day.
If you want to postprocess a record from the list output in the time sheet, choose the red pencil icon. The time sheet data entry section appears, as long as the profile user parameter is set.
In the report list output, the records are assigned different traffic-light indicators according to their status:
- Released (yellow)
- Approved (green)
- Rejected (red)
In a totals column, the number of recorded hours for each day and the total number of hours for all records for each personnel number are displayed.
If you select Target hours, the target hours appear next to a clock icon. If a green checkmark appears next to the target hours, the target hours correspond to the recorded times. If a red cross appears, the recorded times deviate from the target hours.
Activities
For the procedure for processing data records for approval, see the SAP Library.
